Document Scanning & Storage

The way we store documents is changing. Once, it was a legal requirement for all businesses to keep paper records, but changes in legislation mean that now only regulated industries (such as legal and finance) need to keep hard copies of their documents. This is good news for your business’s bottom line.

Think outside the box

Previously, with documents being printed and stored in vast warehouses, many organisations found that their document-related costs were high. The overheads relating to the physical space in which boxes upon boxes of paperwork were stored, as well as the print and paper expenditure, could be significant.

Thanks to the evolution of technology, digital document storage has become a viable option, and not only does it offer lower costs than keeping paper-based records, but it offers better value, as there are plenty of other benefits, too.

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Reduce overheads, improve efficiency

As well as saving money directly through the reduction of paperwork storage overheads, it’s possible to save money indirectly through the time that is also saved by switching to a digitised document management system. The administrative burden of dealing with paperwork can be lessened (especially by employing some of the latest cutting-edge innovations, including advanced AI automation), while the time and effort required to catalogue, box up and ship documents is no longer required.

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The right document, instantly

Whether digitised documents are kept on a server on site, or uploaded to the cloud, another big time-saver (and therefore cost-saver) becomes apparent whenever an archived document is required. A quick entry into a search box, on the system’s web-based interface, and you’ll be able to find and retrieve the right document in an instant – efficiency is improved, and productivity is increased.

Additionally, with the digital format (rather than traditional paperwork), document sharing is easy, which is particularly useful when your workforce is dispersed across different countries or continents. An email, rather than a print-and-send process, is not only quicker and easier, but cheaper, too.

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Greater security, greater peace of mind

With important business documents often containing sensitive information, security has always been a concern – but it’s never been easier to make sure that confidential data does not end up in the wrong hands. With automated systems that ensure human error doesn’t compromise security (such as printed documents accidentally getting left on the printer), and the most up-to-date hardware and software, our document scanning and storage systems will keep your important paperwork safely under (metaphorical) lock and key.

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Digitise your archive the easy way

One of the factors holding back decision-makers considering digitisation is the huge task of bringing their archive material into the 21st century. This is where partnering with a specialist is invaluable – the process can be handled as quickly, efficiently and affordably as possible. Whether you choose on-site storage or a cloud solution, we will ensure your documents are successfully moved into the digital space, using high-end scanners for the best possible quality.

As the potential for digitisation to improve document scanning and storage has only really been realised in recent times (thanks to the evolution of AI), many companies are still using their tried-and-tested methods of printing and storing paper copies on file. Speak to us to find out about the latest technology, and discover how you can cut costs and improve efficiency and productivity with our document scanning and storage services.

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Aura Insights Into Document Scanning & Storage

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